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Posted: Wednesday, November 8, 2017 7:57 AM

Job Description:/h3:
The Procurement Specialist is responsible to prepare and executes the bulk production purchasing requirements per the buy plan, ensure timely deliveries and accurate processing of purchase orders, shipping documents, and vendor billing. This person will interact with global vendors daily and internal departments to develop, implement, and lead the management of ERP systems and SOPs for all procurement functions.
Essential Responsibilities
:Maintaining Repository of Production Records : Manage and maintain all records of apparel production in NetSuite. This includes and is not limited to purchase order
acknowledgments/confirmation, delivery and quantity updates, detailed purchasing history, packaging approvals, shipping documentation and payment history, etc.
:Supplier Communications : Daily interaction with Zumba wear vendors. This will include verification of vendors commitments to purchase orders, vendor WIP reports, production milestones and any production issues that may arise; all communication will be documented on formal recap.
:Purchase Order Creation : Prepare and execute purchase orders and delivery scheduling in compliance with planning, procurement and logistics teams requirements within given deadlines. Communicate all issued POs to the respective vendor contacts.
:Purchase Order Revisions : Any changes pertaining to the PO (example: ready date, ship to date) need to be updated on the purchase order and re:communicated to the vendor for re:confirmation. PO tracking report must be maintained with daily updates.
:Production Reporting : Generate a weekly production report of all work in progress for all Zumba wear vendors, monitors and expedite orders as required.
:Finished Goods Receivable : Proactively follow up on all open purchase orders and complete systems receival of goods, along with transfer order generation for inbound material to all Zumba distribution channels. Report any discrepancies.
:Supplier Billings : Partner with vendor and corporate Accounts Payable to reconcile purchase orders or invoice discrepancies to ensure timely delivery, payment, and closure of orders.
:Vendor Score Card : Pull vendor records from Zumba system in order to generate quarterly vendor scorecards for performance evaluation such as delivery, compliance to PO, and communications.
:Logistics and Distribution Coordination : Assist Zumba Supply Chain and Logistics team with any vendor or product inquiries as needed and provide support and backup to the Supply Chain department as needed.
:Assist other departments with procurement related queries.
Master Item Support
:This person will also support Item master data maintenance in NetSuite. Create and/or update item master. Also includes manage, maintain and assign Zumbas UPCs bank for new item creation process as needed.
Apparel Marketing Assets
:Ensures packaging is developed, ordered, and delivered on time.
:All necessary communication and follow related packaging to meet the vendors deadline to maintain ready date. (internally and with vendors)
:Bachelors degree preferred
:2:5 years experience in a procurement role, preferably in the apparel industry.
:Strong Microsoft Excel Skills: V:Look ups, Pivot Tables, and Formulas
:Previous experience working with an ERP system
:Bilingual in English/Spanish required

:Clear and effective written and verbal communication and strong interpersonal skills
:Ability to work in fast:paced environment with a sense of urgency
:Ability to identify and apply systems solutions to business problems.
:Excellent problem solver and a self:starter
:Excellent communication and interpersonal skills, written and verbal
:Strong organizational and time management skills; ability to handle multiple priorities
:Goal and results oriented
:Adaptability: Generally, understands changes in own and others work group. Quickly modifi


• Location: Ft Lauderdale, hallandale beach

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