Home > Fort Lauderdale jobs > Fort Lauderdale administrative/office

Posted: Saturday, January 27, 2018 2:48 PM

Job Description Established in 1993, our client is a well-established firm based in Boca Raton. Reporting to top management, the successful candidate will be responsible for providing administrative support to the Managing Partner, maintaining accurate databases, and ensuring that human resources records and functions are carried out properly as well as doing light bookkeeping work. Job responsibilities include: HUMAN RESOURCES Coordinating pre-hire activities: background checks, applications, background checks, and other employment-related documentation Submitting all employment-related paperwork to outside vendor (AlphaStaff) for processing Administering onboarding for new hires including setting up files and benefits enrollment Maintaining employment records: information changes; benefits changes; COBRA notifications; compensation/status changes; Handling open enrollment for medical, dental/vision. Receive and process all documents. Workers Compensation: sending Workers Compensation kits to all entities with new stickers and filing claims when needed with AlphaStaff Preparing employer's portion of the short-term and long-term disability forms. Coordinating FMLA with AlphaStaff. Keep employee phone list current OSHA Reporting – Complete and submit OSHA forms (Form 300A) online in December BOOKKEEPING Print all A/P checks for all entities weekly Process state annual report forms and taxes online for all entities (Delaware, Florida, Georgia) Mail checks to the appropriate lockbox for checks that are incorrectly sent to the Boca corporate office File bank statements monthly (120) File journal entries generated by Boca Raton officers PAYROLL - ADMINISTRATION Ascertaining accuracy and completeness of personnel records. Review timesheets re: hours worked, overtime, and paid time off Input hours into online system for approximately 150 employees. Issue reports and maintain records. MISCELLANEOUS Make travel arrangements and prepare expense reports for Managing Partner Prepare meeting minutes for annual investor meetings for various entities and file Keep contact list up-to-date for Managing Partner on CRM (ACT) QUALIFICATIONS Associates degree in business, accounting, or other relevant subject or equivalent, pertinent training/experience (bachelor’s degree preferred). Minimum of 10 years of administrative office experience. Knowledge/experience working with a wide variety of individuals and confidential information preferred. Familiarity with basic payroll data processing, human resources administration, and preparing letters and memos. Professional appearance and deportment with excellent communications skills—both written and verbal. Strong computer skills (Microsoft Word, Outlook, Excel, and PowerPoint) required. Knowledge of contacts database software (CRM) preferred and/or demonstrated ability to quickly learn and become adept with software applications. Emotionally mature, with a track record of longevity in his/her jobs. Trustworthy and upbeat individual with the ability to deal expertly with internal staff and a broad range of external contacts. Extremely practiced in accurate reporting, preparing correspondence, presentations, and other documents necessary for effective operations. Must be detail-oriented, precise, and proactive about keeping everything well-organized at all times. Demonstrated good judgment and proficiency in making reliably sensible travel arrangements and keeping expense reports records. COMPENSATION & BENEFITS This opportunity includes a competitive pay rate and robust benefits package (health and dental insurance plan; disability insurance; 401(k) with a Company match, paid vacation and holidays;). TO APPLY RemarkAbleHR, Inc. is the exclusive recruiting entity for this opportunity. Please send your resume through this job posting website to: Lori Stern, Senior Project Director, RemarkAbleHR, Inc. If you include your compensation history or requirements, the process moves along more quickly. Thank you! ONLY QUALIFIED INDIVIDUALS ALREADY RESIDING WITHIN A REASONABLE COMMUTE TO BOCA RATON, FL, WILL RECEIVE CONSIDERATION. Key Words: payroll; bookkeeping; accounting; personnel; human resources; administrative; assistant; executive assistant; travel; Microsoft Word; Microsoft Outlook; Microsoft Excel; Microsoft PowerPoint; Benefits; travel; minutes; CRM; ACT; AlphaStaff


• Location: Ft Lauderdale

• Post ID: 78129187 ftlauderdale is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018