Home > Fort Lauderdale jobs > Fort Lauderdale administrative/office

Posted: Thursday, February 8, 2018 11:30 AM

Job Description
The Coordinator will perform a variety of administrative functions, including booking travel and submission, working closely with the talent (presenters) for the events, submitting POs / invoices, reconciling credit card statement, contract management and any other administrative work needed within the events department. In addition, the Coordinator will also assist on coordinating smaller event logistics as well as assisting event producers at larger events (on:site and off:site) with any administrative tasks.
Essential Responsibilities include the following. Other duties and special projects may be assigned.
:Issue and send presenter agreements for events
:Coordinates and books all travel arrangements which include, but not limited to flights, hotels, ground transportation, for Zumba presenters and staff
:Issue Presenter Letters to brief presenters on the event and ensure they are on time and prepared
:Serves as main contact and support for presenters at events onsite and offsite
:Reconcile Concur for all AMEX charges for all uses (Receipts and reimbursements)
:Assist and liaise with accounting team to ensure presenters get paid
:Order items and supplies needed for events
:Enter POs/ Expense Reports/tech requests for events and oversee status
:Liaison between different departments for distribution of information on upcoming events
:Support in the creation and execution of event programming
:Provide administrative and other support to the departments producers to maintain efficient and effective overall coordination and planning of all aspects of events
:Assist with documentation (i.e. Visa letters) for attendees and presenters
:Assist on entering budget line items ranging from 10,000:350,000 for presenters and other aspects of events such as registration and attendee expenses
:Assist with gathering all presenter assets for marketing for launching events
:Research and present reports on various activities
:Other duties as assigned by manager
Supervisory Responsibilities: None
Required Qualifications
:Bachelors Degreed preferred
:Minimum of 2:4 years of administrative experience
:Strong organizational, attention to detail, and time:management skills
:Excellent communication skills (written and oral)
:Skilled in Microsoft Word, Excel and PowerPoint
:Must be able to adapt to a fast:paced work environment and react well under pressure or time sensitive
:Demonstrated experience with handling large volume of projects, invoices, planning travel, and expense.
:Must be comfortable with multitasking and great at time management
:Must be able to contribute to team effort by accomplishing related results as needed
:Must be available to travel (average of 1:3 events per year)
Desired Qualifications
:Bilingual (English/Spanish) is a plus
Success Attributes:
:Strong work ethic that is consistently exhibited in attitude and personal drive
:Self:motivated with a results:oriented approach to daily tasks and responsibilities
:Tremendous sense of urgency with a passion for building and growing a business
:An entrepreneurial spirit that motivates within a cohesive team environment
:Relentless attention to detail coupled with successful time management and prioritization skills
:Ability to prioritize multiple
responsibilities/projects and proven ability to develop business relationships
While performing the duties of this job, the employee is frequently required to sit, stand, walk, bend, and use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk and hear. The employee must occasionally lift and/or move up to 25 pounds (safety/weight belt provided, if requested). Specific vision, peripheral vision, depth perception and the ability to adjust focus is required.
Company Description
About Zumba Fitness, LLC Founded in 2001, Zumba is the largest branded fitness company in the world


• Location: Ft Lauderdale, hallandale beach

• Post ID: 79060142 ftlauderdale is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018